The evolution of technology is shaping the world in various ways and specifically, the way companies operate. One of the technology that has drastically evolved throughout the years is the printing. From wired printing to now wireless, every upgrade to printers simplifies the workflows. Specifically considering wireless printing it goes without saying that it brings immense flexibility and convenience to the workplace.
Wireless printing is being embraced by organizations because it allows seamless printing access from anywhere. Be it remote locations, hot desks, or a fixed office, you can print without dealing with the limitations of physical connections. While its significance can’t be doubted it still carries potential security risks that every organization must care about. Therefore, it’s important to set it up in a secure way.
Thinking about bringing in wireless printing in your workplace? Then keep reading because this comprehensive guide will cover all the steps to set up secure wireless printing.
5 Steps to Set Up Secure Wireless Printing in Your Office
An unsecured printer can be used by unauthorized users which puts business confidential data at risk. However, to establish secure wireless printing you need to follow a series of steps. This article will throw light on all the steps including selecting the right printer, making configurations, using access controls, etc. Scroll down to uncover these steps in detail.
Here are 5 steps to set up secure wireless printing in your workplace.
1. Choose the Right Wireless Printer
Before diving into how to make the printer secure, first, you need to consider the printer you are about to purchase or rent. This is because the right wireless printer is the foundation of a secure setup. To simplify this choice, you can keep certain security features in mind while looking for printers. This includes:
- Password-protected access
- Encrypted data transmission
- Secure print release
- User authentication
Choosing a printer that comes with these features will ensure you have a device that minimizes the risk of security incidents. Considering this, organizations refer to printer rental Dubai suppliers to acquire a feature-rich wireless printer that promises reliable security.
2. Configure Your Network
Once you are done choosing the printer the next step is to configure your network for secure wireless printing. You can start by setting up a dedicated network for your wireless printer. The reason why it’s important is because it separates your print jobs from network traffic that comes from different sources.
This drastically reduces the risk of security threats and unauthorized access. You must also set up a unique Wi-Fi password, and enable WPA3 encryption, which is essential for securing wireless networks. You may also want to consider setting up a virtual private network (VPN) for an additional layer of protection.
3. Implement Access Controls
Another crucial step to make your printing environment secure is to control who can access your printers. This is called access controls which involves the process of setting up user permissions and role-based access. This ensures that only authorized personnel at your workplace are allowed to initiate print jobs.
The reason why this is important is because there are various employees in an organization. If everyone has access to the printers it can become challenging to control who is accessing your devices.
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4. Set Up User Authentication
While you may confuse this with access controls, these two are actually different. User authentication is an extra step that can add another layer of security to your devices. While this isn’t common in most workplaces it can actually be an impactful way to reduce data theft and losing confidential information.
Set up a user authentication system where all the users are first required to log in before they can send a print job. This can be done by setting up user authentications with access cards, PIN codes, and biometric verification for added security.
5. Regularly Update Firmware
This is one of the most important steps that you shouldn’t forget to keep your printing environment secure. It is also an overlooked aspect which is the reason why most organization lose their data. Printer’s manufacturers continuously release firmware updates to patch the loopholes and vulnerabilities.
This regular updating ensures you are running the latest version and your risk to threats is drastically reduced. You can set up automatic updates or schedule regular update checks to streamline this process. However, for this, you need to have a printer that can come with all these features. You can get in touch with printer rental Dubai to acquire the latest printers that get regular firmware updates.
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Secured Printing Environment Keeps Your Company’s Data Safe
Secure may require some effort while setting up but it can offer peace of mind in the long run. You can rent or purchase the latest printers from renowned suppliers that offer better security against common threats in the printing environment. Feel free to contact professionals and acquire a printer that fits your needs.
